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2020 AGM
by ZOOM
20 Oct 2020.

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COREL DOWN UNDER INC.
32 Pinewood Avenue
East Ringwood VIC 3135
REG. NO.A0028993V

2020 Annual General Meeting Notification

Notice is hereby given that the Annual General Meeting of MEMBERS of
COREL DOWN UNDER INCORPORATED will be held on.

Tuesday 20th October 2020 at 7.OOpm.

NOTE: Due to COVID-19 restrictions, this AGM will be held electronically using the ZOOM app.

A LINK to our Zoom Meeting will be sent to you 1 day before the meeting.
(Please see AGM Note 7 below about setting up Zoom)

Please Note: All members who were financial members for the year July 2019 to June 2020 have been granted an automatic, FREE, 6 month extension to their membership which enables this AGM to proceed as normal.

MEETING AGENDA
1. To confirm the attached minutes of the previous Annual General Meeting.
2. To confirm the attached Balance Sheets for the years ending 31/6/2018.
3. Any General Business (Refer below).
4. To put a SPECIAL MOTION (refer below) to wind up the group.
If the Motion to wind up the group is defeated then ...
5. To elect a chairperson for the election of the committee of management.
6. To elect the COMMITTEE of MANAGEMENT for the forthcoming year.

SPECIAL MOTION: “That within 30 days of the 2020 AGM of the Corel Down Under Inc user group, the group be wound up voluntarily in accordance with the provisions of the associations incorporation reform act 2012 section if no viable committee can be formed.”

NOTES on the Special Motion:
The reasons for this motion are twofold.

1. Unsustainable low membership numbers. Membership within the Corel Down Under user group has been falling now for many years. Fewer new members have been joining than existing members failing to renew their membership. In the 2019-2020 financial year the membership stands at only 17 members, 3 of which are honorary and 14 are financial. Of the 14 financial members, 6 of these are committee members. The current committee feels that the membership is now too low to remain viable, especially considering that the vast majority of all the work is performed by just 6 people, with almost no further contributions to assist the group from any other members.

2. A Complete New Committee will be Required. At each AGM all committee positions become vacant and an election is held. All members of the current committee have been active in the same positions for at least 10 years, some for more than 20 years. Each year, the same hard working people re-nominate for their committee position (or another position) to enable the group to continue for another year. Many current committee members are getting older and some are in decreasing heath situations. At the upcoming 2020 AGM, following the natural resignation of the current committee, it is highly unlikely that ANY of the existing committee will re-nominate for their old positions. The essential positions required to be filled are: President, Vice President, Treasurer and Secretary. Other positions such as Magazine Editor, Membership Manager and Librarian would assist in the good running of the group but are not essential. Therefore a new committee of new people from the existing membership base must be elected. It is possible that some previous committee members may be able to assist in transitioning new committee members for a short time, but this cannot be guaranteed.

3. The Motion requires a vote of 75% of attendees in order to pass.

4. If the Motion is passed, the positions of the current President, Secretary and Treasurer will remain in force for 30 days while the wind up and transfer of funds is concluded.

This motion notice is more a formality and also an advance notice to members. Even if this motion is defeated, if a new committee cannot be formed at our 2020 AGM the group will be forced to cease operations in any case.

NOTES for the AGM:
1. General Business: As we still have available funds in the bank, it will need to be decided which ‘similar’ group will receive the balance of our funds if either the motion to close is accepted or if no viable committee can be formed. The decision will take the form of a formal discussion, followed by a vote.

2. This AGM Notice, The Special Motion Voting Form, Treasurer’s & Financial Reports, Minutes of the Previous AGM and Committee Nomination/Proxy Voting Forms are all available for download at http://www.coreldownunder.org.au/files.htm

3. All COMMITTEE NOMINATIONS or PROXY VOTES must be received by email
(contact@coreldownunder.org.au ) 1 week PRIOR to this meeting. As no physical meeting will be held, all nominations must be received by email on the provided forms.

4. ALL VOTES for the MOTION (YES or NO) must be received by email
(contact@coreldownunder.org.au ) 1 week PRIOR to this meeting. As no physical meeting will be held, all nominations must be received by email on the provided form.

5. If there are any queries on the statement or accounts, please advise the TREASURER 7 days prior to the meeting so they can be answered at the meeting.

6. Any member wishing to bring any other BUSINESS before the members at the A.G.M. must give written notice to the Secretary 7 days prior to the meeting.

7. In order for the meeting to proceed in a timely manner, all members are expected to pre-download the ZOOM app
( https://zoom.us/download#client_4meeting ) and log in to the meeting link just prior to the start of the AGM.

8. You will be sent the link to the ZOOM AGM meeting 1 day prior to the meeting . Please keep this link safe and do not share it. The meeting is for CDU members only.

The Business of the AGM is expected to be concluded within 30 minutes.

Due to time restrictions for holding free online ZOOM meetings, There will be no general meeting balance following the AGM.

Please send ALL CORRESPONDENCE to:
COREL DOWN UNDER INC.
contact@coreldownunder.org.au

 

MEETING VENUE:
CDU Meetings are held at
Maroondah Federation Estate, Ringwood.

Parking and Venue:

By Car: Melways Map reference 49:H10. Travel to Ringwood train station locale via, Eastlink, Whitehorse Road, Canterbury Road or Bedford Road. From Ringwood station/Bedford Rd, drive down Greenwood Avenue to the raised area then turn right into Fed Estate. Parking is marked in light blue on map below .

By Train: Exit train at Ringwood Station which is on both the Belgrave and Lilydale lines. From station, proceed south using train overpass, cross Bedford Road then walk south down Greenwood Avenue approximately 100m from station.

By Bus: all stop at Ringwood train station northern entrance off Whitehorse Rd. Routes 901, 366, 370, 379, 367, 364, and 271. From station, proceed south using train overpass, cross Bedford Road then walk south down Greenwood Avenue approximately 100m from station.

For help, please ring CDU on 03-9876 9161 (Biz hours only)
 

Federation Estate Map
Federation Estate image 1
 
Feeration Estate image 2

 

Maroondah Federation Estate
Contact Details:

  • Telephone: 9298 4545
  • Facsimile: 9298 4535
  • Address: 32 Greenwood Avenue Ringwood 3134
  • Location: Melways Reference Map 49 H10
  • Office Hours: 8.30 am – 5.00 pm Monday to Friday (Closed Public Holidays)
  • CDU Meeting Dates: 3rd Tuesday each month April-Nov 2010 then 3rd Tuesday each month Feb-Nov.
  • CDU Meeting Time: 7:00 PM - 9:30 PM

 

 

September 23, 2020